Job Description and Qualifications
Position Title : Office Secretary / Permit and General Administration, Indonesia
Reports to : Regional Business Director,
Under direction of Project Permit Manager
Organization : Regional Business,
Gasification Project Execution
Date : September 2020 Location : Jakarta, Indonesia
Reporting to the Regional Business Director, the incumbent is responsible to assist the Business and Project Director in the areas of administrative support and assure that administrative function is performed effectively throughout the company.
The position holder is required to efficiently perform secretarial tasks. In running the daily works, she / he should be able to take initiative, make a timely and properly decision to support the business of the company in the secretarial area.
In addition to the position holder also required to cover crucial role of General and Permit administration which is responsible to provides administrative support to Office needs and Project Permit Managers to ensure timely and complete execution of projects permit administration.
The position holder based is at the Jakarta office of the company.
The position holder also responsible to supervise the receptionist and the office general assistant.
No of Direct Reports : 2
Other Factor : Close coordination with other General Affairs and Office Administration peers.
Principal Accountabilities :
Perform secretarial duties for Directors which include but not limited to : Filing, Typing, Meeting and Travel Arrangement
Administer petty cash for Jakarta Office
Assist Department Heads (Finance, HR, Project, Procurement) in secretarial duties
Support expatriates with Visa and travel arrangement
Supervise, coach and guide the receptionist and office general assistant to effectively perform their daily role in company
Acting as main contact for the company to liaise with WTC2 office building management
Permit and General Administration
Communicate schedules and requirements to field permit team members
Receive, track, and save Permits and other project related paperwork
Coordinate contractors request paperwork, ensure all contractor requirements are met and filed into the appropriate company file documentation system
Participate in project conference calls if required by Project Permit Manager
Gather all law and regulations related to business, investment, environmental in Indonesia, including but not limited of local government regulations
Perform small scope of translation works necessary to support business and project execution team
Other duties as assigned
Travel as deemed necessary
Bachelor's degree, preferably in Economic, Law, Secretarial or a related field with 3+ years of experience
Have sufficient knowledge of business, investment and environment laws and regulations in Indonesia
Must be comfortable working in a fast-paced work environment
Self-starter, capable of executing against a challenging mix of objectives rather than a known list of tasks
Experienced working across multiple cultures and countries
Strong communication and interpersonal skills
Strong English fluency in both oral and writing
Computer literacy skills is a must